Simplifying compliance
for contractors everywhere.
FIELDLOG automates daily inspections, defect reporting and maintenance reminders — all from the phone already in your operator's pocket. Self-service onboarding, automated PDF reporting, and a hands-off approach to recordkeeping.
- 90 sec
- Average walkaround
- 220+
- Crews on the platform
- 0 min
- Implementation time
- 7 yr
- Record retention
Pre-use inspection
EX-320 Excavator
Unit 04 · Yard: North Pit
PDF filed automatically
EX-320_2026-08-27.pdf
Filed · 7:14 AM
Everything the mandate asks for. Nothing it doesn't.
One regulated workflow, built end to end — the walkaround, the defect, the repair, and the paper that proves all three happened.
Inspections
90-second daily walkaround
A Schedule 1 checklist that fits one thumb. Tap pass, flag defect, sign, done — before the engine is warm.
Defects
Defect reports with proof
Photo, severity and location attach to the unit. Major defects trigger an out-of-service flag your foreman sees instantly.
Maintenance
Maintenance that reminds you
Schedule by engine hours, kilometres or calendar date. FIELDLOG nags the operator, not the office.
Records
Automated PDF recordkeeping
Every inspection becomes a timestamped, signed PDF, filed by unit and date. Hand an auditor a folder, not a shoebox.
Field-ready
Offline-first by design
Works at the bottom of the pit with no bars. Queues locally, syncs the moment signal returns — nothing is ever lost.
Setup
Self-service onboarding
Add a unit, pick a template, invite the crew. No demo call, no onboarding fee, no six-week implementation.
Signed up at breakfast.
Compliant by coffee.
No implementation project. No consultant. Three steps, done from the cab of a truck.
Median time from signup to first filed inspection: under 11 minutes.
- 01
Add your units
Type a plate or unit number, or paste your list. Templates for excavators, skid steers, dump trucks and trailers are ready out of the box.
- 02
Crew inspects from their phone
Operators open the link, run the checklist, flag defects with a photo and sign. No app store, no passwords to reset every Monday.
- 03
Records file themselves
Signed PDFs land in your archive and inbox. Defects become work orders. Maintenance reminders fire on hours or dates you set once.
Built for the crews the big fleet suites price out.
Fleetio, Whip Around and Fleet Complete are broad fleet platforms aimed at larger operations. FIELDLOG goes narrow on purpose: one regulated mandate, covered completely, at a price a three-truck contractor approves without a meeting.
Comparison reflects FIELDLOG's product positioning against typical enterprise fleet-management packaging. Competitor capabilities vary by plan.
Priced per yard, not per consultant.
Monthly, in CAD. No setup fee, no annual contract, no per-seat minimum. Start on Solo and move up whenever the fleet does.
Solo
Owner-operators · Up to 2 units
- Daily inspection checklists
- Defect reporting with photos
- Automated PDF records
- 1 operator seat
Fleet
Small contractors · Up to 15 units
- Everything in Solo
- Maintenance reminders by hours / km / date
- Unlimited operator seats
- Defect-to-work-order routing
- Audit export by unit and date range
Contractor
Fleet managers · Unlimited units
- Everything in Fleet
- Multi-yard and multi-crew views
- Custom inspection templates
- 7-year retention archive
- Priority support
What crews say once the binder is gone.
“We were keeping trip inspections in a binder in the truck. The first audit after switching took twenty minutes instead of two days.”
“My operators actually do the walkaround now, because it takes less time than complaining about it. The photo on a defect ends the argument.”
“I signed up on a Tuesday night and had eleven machines logging by Wednesday morning. Nobody called me to book a demo.”
Illustrative placeholder testimonials — sample profiles, not real customers.
Straight answers.
Which regulations does FIELDLOG cover?
FIELDLOG is anchored on daily/pre-use equipment and vehicle inspections — NSC Standard 13 Schedule 1 trip inspections and equivalent pre-use equipment logs. Checklists, defect categories and retention periods follow that mandate rather than a generic template library.
Do my operators need to install anything?
No. FIELDLOG runs in the phone browser and can be added to the home screen in one tap. Operators sign in with a code, not a password they'll forget.
What happens with no cell signal?
Inspections are captured locally and queued. When the device reconnects, everything syncs with its original timestamp, so the record still reflects when the walkaround actually happened.
How is this different from the big fleet platforms?
Fleetio, Whip Around and Fleet Complete are broad fleet suites built for larger operations and sold with onboarding calls and annual plans. FIELDLOG deliberately covers one thing — the regulated daily inspection and the paper trail behind it — at a price a three-truck contractor signs up for without asking anyone.
Can I get my records out?
Always. Every inspection is a standalone signed PDF, and you can export any unit or date range as a zip. Your compliance history is yours whether you stay or go.
Is there a contract or setup fee?
Neither. Monthly plans, cancel whenever, and onboarding is entirely self-service. You add units and start inspecting the same day.
Put the binder in the bin.
Join the early-access list and we'll send your onboarding link the moment your region opens. Setup takes minutes, not meetings.